Reportable IT Projects: A Quick Reference Guide

Quick directions for common Reportable IT Project tasks on TeamDynamix (TDWorkManagement)

Overview

A Reportable IT Project is temporary, coordinated work with a defined start and end, a specific goal, and a measurable outcome that falls outside routine operational work, tickets, and formal IT PMO oversight. Reporting these projects gives IT teams and leadership a more complete view of work across the university, demonstrates IT’s value, and supports collaboration, planning, and informed decision-making. Central and federated IT units are responsible for identifying their projects, while the designated Project Manager submits and maintains each project in TeamDynamix by following the quick-reference steps below.

Access the Intake Form

1. Visit projects.uark.edu. Sign in with UARK account, if necessary. 
2. Complete and submit the form

Need more detail? How to access the Reportable IT Projects form →

Additional guidance explaining the intake form fields: How to complete the IT Reportable Project form

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Correct Submitted Form

It is the same process as Update / Manage a Project

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Update / Manage a Project

1. Open the project on TDWorkManagement
2. First time updating: Select General > Services Affected
3. Select the service
4. First time and then after: Select Update and update required fields
5. Select Save

Need more detail? How to update and manage Reportable IT Projects →

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Add a Resource (Person)

1. Open the project on TDWorkManagement
2. From left menu, select Resources > Actions > Add Resources
3. Find people by email, first, or last name
4. Select the checkbox beside name
5. Select Next
6. Select Save

Need more detail? How to add a resource (person or viewer) to a project →

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Add / Remove an Alternative Project Manager

1. Alternative Project Manager must already be a Resource on project. See Add a Resource.
2. Open the project on TDWorkManagement
3. Select Resources > Actions > Change Manager
4. Select Alternate Manager(s)
5. Select Save

Need more detail? How to add or remove an alternative project manager →

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Cancel a Project

1. Open the project on TDWorkManagement
2. Details > Actions > Close
3. Update required fields
4. Set Status to Cancelled
5. Input a Comment
6. Select Save

Need more detail? How to cancel a project →

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Close a Project

1. Open the project on TDWorkManagement
2. Details > Actions > Close
3. Update required fields
4. Set Status to appropriate completed status
5. Input a Comment
6. Select Save

Need more detail? How to close a project →

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Convert Reportable IT Project to IT PMO Project

1. This starts off the IT Project Management Office process for project intake
2. Use the IT PMO Consultation Request form
3. Include relevant project details

Need more detail? How to convert a Reportable IT Project to an IT Project Management Office (IT PMO) project →

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Need Help?

Need more information? Check the Related Articles or Related Services sections on this page (side or at the bottom) for additional resources that might help. 

• Submit a TeamDynamix Admin Support form for access issues.
• Submit an IT training request for personalized support from the IT Training and Outreach.
• (For Help Desk Use) Responsible Group: IT Project Management Office