IT Asset Management: Purchase, Tagging, Delivery, and Disposal of IT Assets

The IT Asset Management (ITAM) office is responsible for accepting and verifying shipments of IT assets, as well as delivering IT assets to the Purchasing department.
ITAM processes are supported by the IT Asset Management Policy

IT asset purchases must follow the procurement office's technology purchasing guidelines (PDF). Institutional purchases must meet college specific minimum requirements.

Purchasing | Tagging and Delivery | Disposal

Purchasing Departmental Assets

The Internal Service Delivery (ISD) process will no longer be utilized to purchase technology from the Tech Store, and the Tech Store is no longer a technology provider for institutionally funded purchases.

For contractual and supplier queries, contact Business Services at 4help@uark.edu. Queries concerning requisitions from generated requests should be directed to contracts@uark.edu.

Minimum Requirements for Institutional Purchasing

  • I5 processor or M1
  • 16GB of RAM 
  • 256GB hard drive 
  • 3-year extended warranty
  • Windows 11 or Mac OS 12.0 
  • AutoPilot, Apple School Manager or manual entry to the campus instance of InTune

Asset Tagging and Delivery

IT assets are delivered to the Administrative Services building for central receiving.

155 S Razorback Rd.
Fayetteville, AR 72701

When items are received at the ITAM office, they are tagged and delivered to the requestor, typically within 48 hours. Rush packages are usually delivered on the same day, provided they are received by noon. 

If a shipment is defective in any way, does not meet order specifications, or is of an incorrect quantity, the ITAM office will notify the requesting department. 

Non-Purchased Asset Tagging

All IT assets must be tagged, including equipment delivered directly from the vendor to the department, as well as individual or foundation gifts and temporary loans of non-exempt assets.

If your department is receiving IT assets under these conditions, please contact the ITAM office to ensure correct asset tagging and accounting. 

Asset Disposal

The Surplus Warehouse is responsible for property disposal, including the disposal of IT assets.

Before assets are sent to surplus, data sanitization is required for compliance with the Arkansas Computer and Electronic Solid Waste Management Act (1410, Arkansas Code § 25-34-101).

You can request data sanitization software from the ITAM office.

Request Data Sanitization Software

Finance and Procurement IT Asset Delivery Inquiry and Assistance Request

Submit a Requisition Request Form Print Article

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Requisition Request Form