Secondary accounts are created by request and assigned to a primary owner to provide alternative access to university resources. To provide uninterrupted functionality, all secondary accounts should be transferred before the primary account expires when the primary account owner leaves the university.
Secondary Account Requests:
- New Secondary Account
- Expire a Secondary Account
- Transfer a Secondary Account
- Multiple Secondary Account Requests
NOTE: The request form has a spreadsheet to accommodate multiple secondary account requests. Follow the instructions on the form for this type of request.
Secondary Account Types:
- Administrative account: Accounts defined as having administrative privileges for systems or software.
- Guest account: Accounts that are assigned as a secondary account to a university person but will be used by a non-owner for short term access to university resources. For guest accounts, the owner can share the password with the non-owner, however, the owner is responsible for maintaining the password and is responsible for the use of that account.
- Service account: Accounts that are used to provide automated unattended service between platforms or processes. The password should not be considered permanently “non-expiring” since the password should still be changed occasionally.
- Shared mailbox account: Accounts that are used for a group email or website where access may need to be shared among multiple people to maintain a group presence. A request for a shared mailbox should include the list of email addresses which should have read and/or send access to the shared mailbox.
- Test account: Accounts requested for personal use outside of the primary account. For example, a test account to evaluate a process or a security account to be given higher temporary access than the primary account. The suggestion for the username is the four character department of the requester combined with the three characters of their initials, uitsabc.
- Third party account: Accounts assigned to vendors or other third party entities as opposed to defining the vendor as an affiliate. For third party accounts, the owner can share the password with the non-owner, however, the owner is responsible for maintaining the password and is responsible for the use of that account.