Onboarding Checklist

Business Process Management Onboarding Checklist

Welcome to the Department of Business Process Management (BPM)! We are excited to have you join our team. This checklist is designed to help you complete the foundational steps required for a smooth and efficient onboarding process.

This checklist includes general onboarding tasks such as system access, obtaining office keys, and confirming hardware setup. It is not role-specific. You will receive a separate Role-Specific Onboarding Plan with training and milestone tasks tailored to your specific position for your first 30, 60, and 90 days.

Purpose

This onboarding checklist ensures new team members are fully equipped with the systems, resources, and access they need during the first 45 days of employment. It facilitates a seamless start, promotes team integration, and establishes early success in your new role.

Workday Onboarding Tasks

Task Details
Log into Workday Use your temporary login (pre-UARK email) to access Workday via the link sent to your personal email. Once your UARK email is active, log in through MyApps. If you have login issues, visit Workday Login Issues.
Complete Onboarding Tasks In Workday, click the Inbox icon. Open and submit “Onboarding Instructions” to generate your task list. Complete and submit each task.

Priority Tasks

Task Details
I-9 Employment Eligibility Verification Complete within 3 business days of your start date in Workday or in-person at Central HR (Administration Building, 1125 W. Maple, Ste. 222). Bring required I-9 documents. Schedule HR appointment.
Enroll in Benefits Complete benefit elections within 31 days in Workday. Review benefits and register for Benefits Orientation for New Employees. Coverage begins the first of the month following HR’s receipt of enrollment forms.

HR Benefits Enrollment Support:
Visit: hr.uark.edu/benefits
YouTube: New Employee Virtual Benefits Orientation
UAF Workday Resources: Manage My Benefits
Email: hrbenf@uark.edu
Review Your Pay View compensation under “Compensation” in Workday. See pay details under the “Pay” tab. Reference the Payroll Calendar.

Pay Schedule: Employees are paid semimonthly (15th and last business day of the month). If the 15th falls on a weekend, payday is the Friday before.

Pay Groups:
Semimonthly arrears (hourly)
Semimonthly current (salary)

For more information on pay, withholdings, and W-2s, visit Payroll Services.

First Week: Identification, Access, and Equipment

Task Details
Attend New Employee Orientation Learn about university policies, benefits, and resources. Orientation is offered virtually or in person. Register here.
Obtain UARK ID Badge Secure a supervisor-signed ID Card Authorization Form. Visit the Campus Card Office (ARKU 380) with a government-issued ID and University ID number.

Office Hours: Monday–Friday, 8:00 AM–5:00 PM
Contact: (479) 575-7563 | idcard@uark.edu
Request Office Keys Submit the online Key Request Form. Once approved, go to the Facilities Key Office at 1486 Mitchell Street. For issues contact the Key Office: (479) 575-2255 or keyofc@uark.edu. Replacement fees apply.
Faculty/Staff Parking e-Permit Permits sold online only. ADA permit holders must renew online, then call Shawn at 479-575-2661 for activation.
University Portrait Schedule a faculty/staff portrait session. Appointments available Tuesdays and Wednesdays from 10 AM–Noon. Please use THIS BOOKING PAGE to schedule your portrait.
Confirm Equipment Confirm receipt of laptop, docking station, monitors, keyboard, mouse, and headphones. Verify assigned equipment in Workday under Business Assets → My Compu Property.

Confirm Core System Access

System Details
Microsoft Teams Access to BPM Teams Groups, UAF Enhancement Working Groups, and Business Process InfoHub.
VoIP Phone Number Submit request via VoIP for New User form. Existing numbers transfer with you.
Jira Access requested through your director; used for BPM projects and Workday Support Services.
TeamDynamix (TDX) Used for service requests, projects, KBAs, Admin, and Sandbox. Access requested through your director.
Scribe Tool for documenting BPM workflows; access granted by a team member.
Workday Community Official Workday support hub; access requested via Jira.
Shared Mailboxes Request access for shared inbox monitoring and responses.
MyApps Shortcuts (Optional) Optional setup to create shortcuts for frequently used applications.

Confirm Workday Security Roles

Functional Leads / Directors

  • Proxy, Security Partner, HCM Business Process Partner, FIN Business Process Partner, Org Partners
  • Company: University of Arkansas, Fayetteville
  • Supervisory Organization: UAF | CHAN | Chancellor (Charles F Robinson) (SO003522)
  • Cost Center: CCH2010 UAF | All Institution Cost Centers
  • Projects: PRH2011 UAF | All Institution Projects
  • Shared Services: UAF Shared Services Hierarchy

Business Analysts – Lead (HCM or FIN)

  • Proxy, Security Partner, HCM Business Process Partner, FIN Business Process Partner, Org Partners
  • Same hierarchy assignments as above

Business Analyst

  • HCM Business Process Partner or FIN Business Process Partner, Proxy
  • After 90 days: Security Partner, Org Partner

Confirm Workday Tenant Access

Tenant Details
UASYS5 Development and testing environment
UASYS2 Daily refresh environment (Finance troubleshooting)
SBX / PROD Sandbox testing and Production live data
UASYS1 Institution-specific report testing

Access Path: Switch tenants via MyApps or set them as shortcuts.

Additional Resources

Resource Link / Details
HR New Employee Checklist University-wide onboarding checklist
Payroll Services Pay schedules, tax forms, and W-2 information
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