SharePoint Online

Students, Faculty and Staff can request a SharePoint site based on Microsoft's Communication site template to set up and manage a project or a department site. Designed to share information to others (think one-to-many) , use a communication site to inform and engage project stakeholders or department members, including but not limited to Students, Faculty, and Staff. External sharing can be enabled by request (please include the use case when requesting a site).

If a space for collaborating with your team is needed, Students, Faculty and Staff can create SharePoint sites based on Microsoft’s Team site template from Microsoft Teams (by creating a new Team) or from Outlook (by creating an M365 group).

No matter the site type or whether you are Student, Faculty, or Staff, you can set permissions, create and manage lists, upload files, share documents, and more!

SharePoint vs. OneDrive

Use SharePoint when:

• Files will be shared with team members (e.g. team or project documents and formal collaborations with others).
• Workflows are needed to assign list items or documents to others or collect feedback.
• Custom permission levels for confidential information are required.
• App and service integration (e.g. line-of-business applications, Power Apps, Power Automate or Power BI) is needed.
• Advanced file versioning is required.

Use OneDrive when:

• Files will not be shared (e.g. documents that no one else needs to see, draft documents or personal expense reports).
• Files will be shared with limited scope (e.g. articles or documents you want to informally review).
• Basic file versioning is sufficient.

Only Use OneDrive Personal (subscriptions not affiliated with the University) when:

• Files are exclusively personal files (e.g. family photos or recipes).
• Files will be shared with family, acquaintances, and others who do not work at the University.

Setting permissions on a SharePoint site

Important! Use the built-in SharePoint groups for Communication sites and manage Team site permissions through the associated Microsoft 365 group. Limit breaking inheritance and setting item level permissions where possible. Create separate Libraries to isolate sensitive content and then set permissions on the Library where possible. You can add, change, or remove permissions for an individual document or folder by following methods mentioned in Share files or folders in Microsoft 365 . 

Using SharePoint with Teams and Groups

Editing a SharePoint page

Pages in SharePoint - Microsoft Support

SharePoint support

For more help with SharePoint, see:

How-to

SharePoint Help and Learning

Training

LinkedIn Learning Online Tutorials | University of Arkansas