FY 2026 Year-End Calendar

Detailed Description

Friday, May 29, 2026

RFP & IFB Closed

Blackout on Requests for Proposals (RFP) and Invitations for Bids (IFB) until after July 15, 2026. Contact Department: AVCF - Procurement - Contact: your Procurement Coordinator.

Travel

All travel and personal reimbursements for travel or purchases completed on or before May 31 must be submitted for current-year expensing. Travelers should submit all outstanding expense reports by this date. Travel Expense Reports must be received by the Travel Office by July 8 to be expensed to FY2026. Expenses processed after June 30 require the document date to be updated to reflect the correct fiscal year.

Wednesday, June 3, 2026

Customer Invoices – Review Accounting Date

Customer Invoices / Accounts Receivable invoicing begins in Workday for FY2027. The date goods or services are provided determines the fiscal year revenues and accounts receivable recorded. Contact Department: AVCF - Treasurer's Office - Contact: Amber Sisemore; amber@uark.edu

Friday, June 12, 2026

Gifts – Expenses in Place

All known expenses through 6/30 must be recorded in Workday and fully approved. Ensure sufficient Foundation gift balance to reimburse expenses through 6/15. For expenses that are greater than the gift balance at the Foundation, move expenses to different funding sources on this date. The updated funding source needs to be through at this date. Contact Department: AVCF - Foundation Compliance - Contact: fndcompl@uark.edu

Tuesday, June 16, 2026

Requisitions – Last Day to Submit

Last day to submit regular purchase orders/requisitions, sole source purchases, and new contracts for FY2026. Contact Department: AVCF - Procurement - Contact:your Procurement Coordinator.

Receiving & Supplier Invoices

If you have received merchandise but have not received an invoice, contact the vendor to make sure the invoice is received and paid in the correct fiscal year. Ensure you have completed all receiving entries for FY2026 merchandise physically received by June 30th. Contact Department: AVCF - Accounts Payable - Contact: acctpay@uark.edu

Wednesday, June 17, 2026

Budgets in Sandbox

FY2027 Financial and Position Budget load into Workday Sandbox. Contact Department: AVCF - Budget - Contact: budget@uark.edu

Thursday, June 18, 2026

Regular Payroll

Last regular payroll complete by 8:00 a.m. Check the payroll calendar for more details.

Tuesday, June 30, 2026

Credit Card Cutoff – 1 of 2

Charges for June 1–15 must be approved by this date to expense in FY2026.

Deposits

Last day for deposits to post in June. Contact Department: AVCF - Treasurer's Office - Contact: Amber Sisemore; amber@uark.edu

Postage Meters

Any postage processed after today will be processed with FY2027 funds. Contact Department: AVCF - Controller's Office - Contact: Ty McCain; tymccain@uark.edu

Wednesday, July 1, 2026

New Fiscal Year Begins

FY2027 Financial and Position Budgets load into Workday Production. Contact Department: AVCF - Budget - Contact: budget@uark.edu

Friday, July 3, 2026

Independence Day Observed

University Holiday - No financial processing or document approvals will occur.

Wednesday, July 8, 2026

Credit Card Cutoff – 2 of 2

Charges for June 16 through June 30 must be verified by July 8, 2026 in order for June charges to expense in FY2026 accounting. Contact Department: AVCF - eProcurement; Contact: Pcard: pcard@uark.edu | Tcard: uatravel@uark.edu

Wex Fuel Card

WEX Fuel Charges for June 1 through June 30 must be approved by July 8, 2026 in order for June charges to expense in FY2026 accounting. Contact Department: AVCF - eProcurement; Contact: pcard@uark.edu

Stock Inventories & Postage

All departments that have stock supply inventories must have their year-end inventories completed and copies submitted. All departments that have prepaid postage on hand (stamps or meter balances) must report their total postage as of June 30, 2026. Contact Department: AVCF - Controller's Office; Contact: Ty McCain; tymccain@uark.edu

Building Inventories

All units that receive building lists from Property Accounting must have those lists checked and returned. Note any new buildings constructed during FY2026 or disposals. Contact Department: AVCF - Property Accounting; Contact: Janice K. Harrison; janiceh@uark.edu

Travel Expense Reports

Travel Expense Reports must be received by the Travel Office by July 8, 2026 to ensure expensing to FY2026 accounting. Contact Department: AVCF - Travel Office; Contact: uatravel@uark.edu

Thursday, July 9, 2026

Hourly Payroll

Last hourly payroll time due 8:00 a.m. for June hours. Check the payroll calendar for more details. Contact Department: AVCF - Payroll; Contact: payroll@uark.edu

Friday, July 10, 2026

Customer Invoices Cutoff

The date goods or services are provided determines the fiscal year in which revenue and receivables are recorded. Contact Department: AVCF - Controller's Office Contact: 479-575-4547

Agent Advances:  Agent Advances Expense Reports must be submitted and approved. Contact Department: AVCF - Controller's Office Contact: 479-575-4547

Personal Reimbursements Expense reports and requests must be submitted and approved for FY2026 expenses. Contact Department: AVCF - Procurement Contact:your Procurement Coordinator.

Change Orders, Contract Amendments & Supplier Invoices

All invoices (including utilities, construction, and library) must be received by Accounts Payable with receiving completed (if applicable) to expense in FY2026. Contact Department: AVCF - Accounts Payable; Contact: acctpay@uark.edu

Tuesday, July 14, 2026

General ISDs

All Internal Service Deliveries must be approved. Contact Department: AVCF - Controller's Office; Contact: Audrey White; aawhite1@uark.edu

Wednesday, July 15, 2026

Close Accounts Payable

AP Closes. Suppliers and Ad Hoc's change to closed activity. Contact Department: AVCF - Accounts Payable Contact: acctpay@uark.edu

Procurement Roll Forwards

Procurement to roll Purchase Orders from FY2026 to FY2027. Contact Department: AVCF - Procurement Contact:your Procurement Coordinator.

Thursday, July 23, 2026

Final Accounting Cutoff

Last day for Accounting Adjustments, Payroll Accounting Adjustments, Departmental Journals, and Budget Amendments.

Gift Expenses Final Deadline

All unreimbursed FY2026 gift expenses must be fully approved and recorded. Contact Department: AVCF - Controller's Office; AVCF - Foundation Compliance Contact: fndcompl@uark.edu

Monday, August 10, 2026

Assets Cutoff

Last day to enter asset additions, changes, or disposals.

Wednesday, September 30, 2026

Budgetary Carryforward

Balances forward loaded in production for FY2027.

Summary

Date Category Key Action/Deadline
May 29, 2026 Procurement RFP & IFB Blackout begins (runs through July 15).
June 3, 2026 Invoicing FY2027 Customer Invoicing begins in Workday.
June 12, 2026 Gifts All known gift expenses through June 30 must be recorded/approved.
June 16, 2026 Purchasing Final day to submit FY2026 requisitions and new contracts.
June 18, 2026 Payroll Final regular payroll complete by 8:00 a.m..
June 30, 2026 Finance Final day for June deposits and FY2026 postage charges.
July 1, 2026 New Year Fiscal Year 2027 Begins; Budgets load into Production.
July 3, 2026 Holiday Independence Day Observed (University Holiday).
July 8, 2026 Final Cutoffs Final deadline for FY2026 Travel Reports and Credit Card verification.
July 10, 2026 Accounts Payable All FY2026 supplier invoices must be received by AP.
July 15, 2026 Close Accounts Payable Closes; Procurement roll-forwards occur.
July 23, 2026 Accounting Final Accounting Cutoff for adjustments and journals.
Aug 10, 2026 Assets Final day for asset additions or changes.
Sept 30, 2026 Carryforward FY2027 Budgetary Carryforward balances loaded.
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