IT Business Operations and Contract Management

IT Business Operations General Inquiries

The Business Operations team serves as the central point of contact for general inquiries related to technology acquisition and compliance at the university. This service supports faculty, staff, and campus departments by providing guidance and information on:

• New contracts, agreements, and other technology related acquisitions
• Renewal requests for technology contracts, agreements and/or other purchases
• Compliance process and requirements, including cybersecurity (HECVAT) and accessibility (VPAT)
• Software licensing, subscriptions, and other guidelines
• Supported software, hardware. and professional services

Whether you're looking to acquire technology, renew an existing agreement, confirm compliance documentation, or explore available technology solutions, the Business Operations team is here to help.

For additional information please submit an IT Business Operation General Inquiry ticket or visit IT Business Operations: Purchasing Technology Products: Contracts, Policies, Guidelines.

Compliance: All Departments

• Read and understand Cybersecurity and Accessibility Requirements for Technology Purchases.

• Submit an Accessibility Review Request  if you have not already. 

• Submit a Cybersecurity Review Request if you have not already.
   

Additional Considerations for Technology Acquisitions:

Sole Source Vendor:

• Sole source vendor means this is the only vendor than can provide this product or service.
• Requirements: you will need to collect the Sole Source Form and Letterhead and attach it in the attachment box below. 
• Download a blank copy of the Sole Source Form and the Sole Source Justification form.

Contract and Grants Disclosure Form:

• Purchases over $25,000 including professional services are required to have a Contract and Grants Disclosure Form completed by the vendor.
• Download a blank Contract & Disclosure Form.

Vendor Signature:

• On quotes that require signature, you must have the quote pre-signed by the supplier, the University is not permitted to pre-sign. Please note we cannot accept a Docusign. Please attach your pre-signed quote to this form below. 

Legal Review Form:

• Any quote that has terms and conditions and/or requires a university signature will require a legal review form. UITS, please work with contract@uark.edu to obtain this document.

Export Control:

• Federal Regulations: Export controls are U.S. federal laws that regulate the export of sensitive technologies, equipment, software, and data to foreign countries or foreign nationals, even within the U.S.
• Review the Export Control Guidance to know when your purchase requires an Export Control Consultation.